How to have an efficient and effective safety meeting

Guidelines for Conducting Efficient and Effective Safety Meetings
Preparation: Safety Meeting Outlines, Inc. takes care of most of the preparation for your Weekly Safety Meeting. Once you have received your Weekly Safety Meeting, read it over aloud before reading it to your crew. Think about how the meeting relates to what your crew does or the work they are doing that day. Consider using some anecdotal evidence (something like: "some of you may remember that last year we had some trouble with a forklift " and then explain) when you read the meeting. Connect your safety training to the kinds of work your crew does and you will help to reinforce the information presented.
Timing: Schedule your safety training at the beginning or in the middle of a shift so you can get your crew right back to work afterwards. If you schedule safety training right before a lunch break or before everyone goes home for the day or for the weekend, your audience will be distracted and likely won't get much out of the meeting.
Delivery: In general, the men and women who work in the trades are comfortable working with their hands; therefore, they will learn and retain information better if they are using their hands. As you present the Weekly Safety Meeting, get them involved. If the training is on PPE, have them examine the hardhats they've got with them. Have someone demonstrate whatever it is you're talking about, for example: how to lift a load properly or how to use a fire extinguisher' Get your crew on thelr feet in order to promote interactive learning and actually increase retention. If the meeting is about aerial lifts, take a little field trip to examine an aerial lift so your crew can see the thing you're talking about and so you can point out aspects of the machine as you discuss them. Don't forget to establish eye contact with your audience. Smile occasionally.
Establish Cornpvohenslon: Ask questions to give your crew the chance to answer and show that they understand the hazards and solutions presented in the Weekly Safety Meeting. When you ask a question, make eye contact with the members of your crew and pause so that they recognize that you are waiting for an answer. Maybe no one will volunteer an answer. Don't worry about it. Between pausing, looking at them, and presenting the question, you've got them thinking and you've got their attention. If no one volunteers the answer to your question, answer it yourself.
Listen: Sometimes it's tough to create an environment in which folks feel comfortable asking questions or joining in a discussion. Foster discussion by asking questions about the specific work your crew is doing. They probably have opinions, questions, or problems regarding their safety. Make sure you listen to their concerns and address them promptly. Show respect for your workers by answering their concerns as quickly as possible.
Document: Before you send your crew back to work, make sure that everyone signs the Weekly Safety Meeting and then keep that Meeting in your files. Don't forget to date and sign the meeting yourself. Having good documentation of your training activities can help you in the future—your company may be able to reduce or eliminate OSHA fines if you can prove that an employee received safety training.
There is space on each Weekly Safety Meeting to record additional information. Document any chemicals and corresponding MSDSs discussed. Take note of any questions or problems your crew brings up and, if you can't solve the problem or answer the question right away, be sure to get back to the employee promptly- Make a note on the meeting when you do. Just as safety training can save your life, detailed documentation of safety training can be a crucial element in protecting you and your company from litigation should an accident happen.
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